ADMIN ASST, ACADEMIC (II) full-time

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Schedule 35 hours per week, Monday - Friday 8:30 - 4:30 Education Level 2 year Community College diploma in Office Administration or related field of study Career Level Requires 3 years of relevant experience Job Description JD #: JD00676 Pay Grade: 5 Title: Administrative Assistant, Academic (II) Unit/Project Description: The School of Rehabilitation Science (SRS) aims to provide exemplary educational programs for students in speech-language pathology, occupational therapy, physiotherapy, rehabilitation science, and health management. Each program builds on the School’s reputation of innovative education and research and is supported by talented researchers/faculty who are internationally renowned. The SRS is seeking a Program Assistant to join the School in the Master of Science in Speech-Language Pathology (SLP) Program. The Program Assistant will provide wide-ranging support to the development and delivery of the MSc(SLP) Program. They will primarily focus on supporting faculty and students through the annual academic cycle; through alternating periods of course delivery and clinical practica. Specific responsibilities include: development and maintenance of comprehensive electronic filing and tracking systems for multiple types of documents and forms; maintenance of curriculum-related documents e.g., handbooks, guides, courseware, etc.; proofing and editing materials; coordinating program exams, including practical exams (OSCE); developing and coordinating course timetables and other schedules; supporting day-to-day curriculum-related activities such as guest speakers, grades database, student accommodation arrangements, and processing student evaluations; supporting tutors (community clinicians) and others who teach in the Program; community partners and placement sites; and provide support to the clinical placement matching process (e.g. support stakeholders in accessing systems, ensure documents are completed accurately by clinical instructors and students etc.). Job Summary: Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff. Purpose and Key Functions: Identify and analyze problems with the program and prepare recommendations for review and approval. Investigate questions and resolve problems concerning program, curricula, and admissions. Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis. Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements. Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation. Identify external funding opportunities and identify candidates in the program who meet the criteria for these competitions. Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences. Deliver a variety of academic program or department presentations. Review and process applications for internal and external scholarship competitions and program admission. Compile and distribute application and admission files for review by the Admissions Committee. Assess and summarize the qualifications of eligible applicants and ensure that all applications are complete. Provide updates to applicants about the status of their application. Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material r


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